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  • Syracuse Rental Registry  
      •  Rental Registry Ordinance - amended 2010  
      •  Rental Registry Application  
      Compliant Landlord Application 
      •  Family-Based Exemption Affidavit  
      •  Vacant Property Exemption Affidavit  
      •  Temporarily Vacant Property Exemption Affidavit  
      •  Unoccupied For Sale Exemption Affidavit  
      Homeownership Affidavit 
      •  Detector Diagram 

     
    Frequently Asked Questions 
    I received a letter regarding the Rental Registry, but my property is owner-occupied.Why did I get this letter?  What do I do now?  
    If your property is owner-occupied and you believe you have received this letter in error, then please notify our office by email at codeenforcement@ci.syracuse.ny.us. Once our office has verified that your property is owner-occupied, we will add that information to our records and remove your property from this year's Rental Registry program.
     
    Who needs to register with the Rental Registry? 
    Owners are required to obtain a Rental Registry Certificate for each one-family and/or two-family non-owner occupied dwelling rented or leased within the City of Syracuse.
    Under the new law, the City is now implementing the Rental Registry in order of quadrants, effective January 1, 2011. The quadrants are the same as those used by the Department of Public Works for the Yard Waste and Construction Debris Pick-up Schedule. The order of implementation is as follows: 1) Northeast, 2) Northwest, 3) Southwest, and 4) Southeast. At this time, the City is only accepting Rental Registry Certificate application forms for properties located in the Northeast quadrant. If you are unsure as to which quadrant your property is located in, please see the attached map.  A map is also available at the Division of Code Enforcement, 201 East Washington Street, Room 311.
     
    The property is for sale – do I still need to complete a Rental Registry application form? 
    If the property is still occupied by tenants, yes – you need to complete a Rental Registry application form, even if you intend to or are currently attempting to sell the property. If the property is for sale and unoccupied, then please complete the “Unoccupied For Sale Exemption” (available at the top of this page or at the Division of Code Enforcement) and return the notarized affidavit to the Rental Registry Office, Division of Code Enforcement, 201 East Washington Street, Room 311. If the property becomes occupied by an individual, or individuals, you will need to contact the Division of Code Enforcement to provide notification of the change and possibly complete a Rental Registry application form, or face monetary penalties and possible legal action.
     
    The property is vacant – do I still need to complete a Rental Registry application form? 
    If the property is vacant, then please complete either the “Vacant Property Exemption” or the “Temporarily Vacant Exemption”, depending on the intent for the property. Both forms are available at the top of this page or at the Division of Code Enforcement. Please return the notarized affidavit to the Rental Registry Office, Division of Code Enforcement, 201 East Washington Street, Room 311. If the property becomes occupied by an individual, or individuals, you will need to contact the Division of Code Enforcement to provide notification of the change and possibly complete a Rental Registry application form, or face monetary penalties and possible legal action.
     
    Where can I find the application form? 
    The application form is available for download on the City’s website (http://www.syracuse.ny.us). You can also obtain a copy of the application form at the Division of Code Enforcement, 201 East Washington Street, Room 311. Please note: There are now two application forms, but owners should only complete one for each property. If you qualify as a Compliant Landlord (see details below), then you would complete the Compliant Landlord Application Form. If the property has never received a Rental Registry Card/Certificate or you do not qualify as a Compliant Landlord, then you would complete the Rental Registry Application Form.
     
    I own a two-family home, but I live in one portion and rent the other unit. Do I need to complete a Rental Registry Certificate application form? 
    No. Only one-family and/or two-family non-owner occupied dwellings are required to obtain a Rental Registry Certificate. If you own the property and also live there year-round, the property is considered owner occupied.
     
    Who can complete the Rental Registry Certificate application form? 
    The Rental Registry Certificate application form and the Affidavit of Compliance shall be signed by an owner of the property or a property manager – who is also employed by the owner to manage the registered property.
     
    I already obtained a Rental Registry Card under the previous Rental Registry law. Do I still need to submit a Rental Registry Certificate application form under the new ordinance? 
    Yes, even if the property received a Rental Registry Card in the past, a Rental Registry Certificate application form must be submitted for each property.
     
    I do not live in the Northwest quadrant – when am I supposed to file my application(s)? 
    The application filing schedule for each quadrant is below. The one-family and/or two-family non-owner occupied properties within each quadrant must have their applications filed with the Division of Code Enforcement in the timeframe provided.
      Northwest Quadrant: July 1st – August 15th, 2013 
      Southwest Quadrant: January 1st – February 15th, 2014 
      Southeast Quadrant: July 1st – August 15th, 2014 
      Northeast Quadrant: January 1st – February 15th, 2015
         
    Once the application form is on file, what is the deadline to obtain the Rental Registry Certificate? If my application form cannot be processed or my Certificate not issued because I did not meet the requirements, how long do I have to correct the problems to obtain the Rental Registry Certificate? 
    Owners must obtain the Rental Registry Certificates for each one-family and/or two-family non-owner occupied dwelling rented or leased within the City of Syracuse no later than the deadlines provided below: 
      Northwest Quadrant, by December 31st, 2013 
      Southwest Quadrant, by June 30th, 2014 
      Southeast Quadrant, by December 31st, 2014 
      Northeast Quadrant, by June 30th 2015
         
    What information is needed to complete a Rental Registry Certificate application form? 
    The Rental Registry Certificate application form includes, but is not limited to: 
      the owner’s name, domicile address, and telephone number 
      •  if the owner is a corporation, general or limited partnership or a limited liability company (LLC), the following information must be provided:
     > Corporations must include Articles of Incorporation and Operating Agreement 
    > Partnerships must include Partnership Agreement and Operating Agreement 
    > LLCs must include Articles of Organization and Operating Agreement 
    the name, position, physical address, phone number, duties and responsibilities of each officer/shareholder/partner/member with respect to the subject rental property 
     
      •  if the owner employs a property manager, the name, domicile address, and telephone number of the property manager, the duties and responsibilities of the property manager, whether the property manager is a licensed real estate broker, and the property manager’s real estate broker license number 
    No post office box addresses will be accepted in lieu of the domicile and/or the street address for any of the information required in the application.  
    What are the requirements to obtain a Rental Registry Certificate? 
    To obtain a Rental Registry Certificate, an owner of a one-family and/or two-family non-owner occupied dwelling must, at the time of registration: 
      complete a Rental Registry application form, providing all requested information to the satisfaction of the Division of Code Enforcement 
      pay all required fees 
      have no open cases with the Division of Code Enforcement on the property being registered 
      complete an Affidavit of Compliance (included in the Rental Registry application form) 
      be current on all taxes and water bills for the property being registered 
      have no pending nuisance abatement proceedings or orders of closure for the property being registered 
      •  the property being registered must pass an exterior inspection conducted by employees of the Division of Code Enforcement 
         
    How much is the application and processing fee for the Rental Registry application form?  Do I need to pay for each property I wish to register? 
    The application and processing fee for one-family and/or two-family non-owner occupied dwellings is $150.  Yes, an application and processing fee must be paid for each one-family and/or two-family non-owner occupied dwelling.  Owners who qualify as “Compliant Landlords” do not have to pay the application and processing fee but need to complete an alternate application, the Compliant Landlord Application Form. 
         
    Who qualifies as a “Compliant Landlord”? 
    In order to qualify for the “Compliant Landlord” program, an owner must: 
      •  have been issued a Rental Registry Certificate or Rental Registry Card for all one-family and two-family non-owner occupied dwellings they have an ownership interest in and are rented or leased within the City of Syracuse; AND 
      •  have no outstanding violations under the City’s Property Conservation Code, the Fire Code of New York State, the City’s Building Code, or the City’s zoning ordinances on all properties that the Owner owns, or has interest in, located within the City of Syracuse; AND 
      •  not be in arrears on their water bill or real property taxes on all properties that the Owner owns, or has an interest in, located within the City of Syracuse; AND 
      •  have no nuisance abatement proceedings or orders of closure, pending nuisance abatement proceedings, or nuisance abatement related arrests on any properties that the Owner owns, or has an interest in, located within the City during the calendar year prior to registration renewal; AND 
      •  complete and submit the notarized Affidavit of Compliance (included in the Rental Registry application); AND 
      •  where individual owners are also members of one or more LLC’s, corporations, or general or limited partnerships owning and renting property in the City, then the owner must disclose that fact, and identify those other entities by name and address; AND 
      •  consent to an interior inspection of the property being registered. Should the owner not consent to an interior inspection, their name will not be placed on the Compliant Landlord list kept by the City. 
         
    What are the benefits of qualifying as a “Compliant Landlord”? 
    Inclusion on the City’s “Compliant Landlord” will: 
      •  provide public recognition of the Compliant Landlords of one-family and/or two-family non-owner occupied dwellings who are in full compliance with the qualifications to be a “Compliant Landlord”; 
      •  allow Compliant Landlords, at their choosing, have their names and addresses submitted by the City to County, State, and Federal governments as Compliant Landlords to participate in programs through New York State’s Department of Social Services and through Federal Subsidized Housing Programs, such as Section 8, or other non-governmental agencies and organizations involved in providing and/or securing housing for tenants; and 
      •  waive any fees associated with registration. 
         
    Once I obtain a Rental Registry Certificate under the new law, how long until I need to renew it? 
    The Rental Registry Certificates will expire two (2) years after they are issued.  The expiration date shall be printed on each Rental Registry Certificate.  Upon expiration of any Rental Registry Certificate, an owner must renew the registration of any one-family and/or two-family non-owner occupied dwellings they wish to continue renting or leasing to tenants at least forty-five (45) days prior to the expiration date of the Rental Registry Certificate. 
         
    What do I do with the Certificate, once I obtain it? 
    Owners must conspicuously post their Rental Registry Certificate within a common space of their property and must make the Rental Registry Certificate available to present to inspectors and other employees of the Division of Code Enforcement. If there is no common space in a two-family non-owner occupied dwelling, then a copy of the Rental Registry Certificate must be conspicuously posted within the interior of each unit. 
         
    The property’s character has changed (new owner, converted to non-owner occupied, etc.) and the property’s designated time period for filing the application form has passed. Can I still submit an application form to obtain a Rental Registry Certificate? 
    Yes, any property that becomes a one-family and/or two-family non-owner occupied dwelling due to a sale of the property or other change, outside of the property’s designated time period set forth above, must have an application filed within fifteen days of the change in character of the property and obtain a Rental Registry Certificate no later than the next issuance deadline for the quadrant where the property is located.  For information related to application and processing fees associated with these properties, please call the Rental Registry in the Division of Code Enforcement at (315) 448-4700. 
         
    Are there any exemptions to obtaining a Rental Registry Certificate? 
    An owner is not required to obtain a Rental Registry Certificate for any one-family and/or two-family non-owner occupied dwelling where at least one dwelling unit is solely occupied by a person related by blood, marriage, or adoption to or under the legal custody of the owner of the dwelling unit, which may include one additional person who is not a minor without regard to the relationship of the person and without regard to the number of minors in the dwelling unit related by blood, marriage or adoption to the additional person or under the legal custody of the person. 
    In order to qualify for this exemption, there must be no more than two adults in the dwelling, if one is related to the owner by blood, marriage, or adoption, or under the legal custody of the owner.  For example, if two adults living together with or without children, at least one of the adults must be related to the owner, by blood, marriage, or adoption, or must be under the legal custody of the owner. 
    In order to receive this exemption, please complete the “Family-Based Affidavit Exemption” (available at the top of this page or at the Division of Code Enforcement) and return the notarized form to the Rental Registry Office, Division of Code Enforcement, 201 East Washington Street, Room 311.
         
    What is the penalty for not obtaining the required Rental Registry Certificate? 
    Failure to obtain a required Rental Registry Certificate is a violation of the Syracuse Property Conservation Code.  Violations of the Property Conservation Code are punishable by both criminal and civil penalties.  An owner who fails to register their property could be subject to a criminal penalty of a one hundred fifty dollar ($150.00), fifteen (15) days in jail, or both.  The City’s Law Department has received permission from the District Attorney’s Office to criminally prosecute violations of the Property Conservation Code.
    The civil penalty is ten dollars ($10.00) a day from the date set for correction until the violation is corrected. Civil penalties will be enforced by a special proceeding brought to court by the City’s Law Department. The court then may issue judgments, orders to compel or contempt orders for violations of the Property Conservation Code.
    Renting a dwelling unit without a Rental Registry Certificate is a separate and distinct violation of the Property Conservation Code, and such violations will be pursued as separate causes of action by the City’s Law Department.
     
 
       
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